AIAZHHow To Use
- Enter Your Details — Fill in your name, job title, company, email, phone, and website. The signature preview updates instantly as you type.
- Add Optional Text — Include a custom message, confidentiality notice, or tagline. It appears below your contact info in the signature.
- Preview Your Signature — See a live preview showing exactly how your email signature will look to recipients. Adjust fields until it looks perfect.
- Copy & Install — Click Copy HTML Signature to get the code, then paste it into your email client's signature settings. Or copy plain text for simpler setups.
Frequently Asked Questions
What is an email signature generator?
An email signature generator creates a professional HTML signature block for your emails — including your name, job title, company, email, phone, and website. The output is formatted HTML that works in Gmail, Outlook, Apple Mail, and other email clients.
How do I create a professional email signature?
Enter your name, job title, company name, email address, phone number, and website URL into the form. The email signature maker generates a polished HTML signature with your initial avatar, contact details, and clickable links. Copy the HTML and paste it into your email client settings.
How do I add this signature to Gmail and Outlook?
In Gmail, go to Settings → See all settings → Signature → Create new, paste the HTML. In Outlook, go to File → Options → Mail → Signatures → New, paste the HTML. For other email clients, look for signature or footer settings and paste the copied code.
What information should be in an email signature?
A professional email signature typically includes your full name, job title, company name, email address, phone number, and website. You can also add a custom text line for confidentiality notices or taglines. Keep it concise — 5-7 lines is the professional standard.
Is my data safe when using this signature creator?
Yes. Everything runs in your browser — your name, email, phone, and company details never leave your device. No server upload, no data storage, no tracking. This email signature generator is 100% private and free.
Email Signature Generator — Create Professional Branded Email Signatures Online
A professional email signature is essential for business communication — it builds brand consistency, provides contact information, and makes every email look polished and credible. This free email signature generator creates HTML signatures with your name, title, company, email, phone, and website. The signature features a gradient avatar initial, clean typography, and clickable links for email and website. You get both HTML code (for Gmail, Outlook, Apple Mail) and plain text output. The live preview shows exactly how your signature will appear to recipients. All processing happens in your browser — your personal information never leaves your device.
How to Install an HTML Email Signature in Gmail and Outlook
Installing your HTML email signature takes just a few steps. In Gmail, go to Settings (gear icon) → See all settings → scroll to Signature section → click Create new → paste the HTML code from this generator. In Outlook (Windows), go to File → Options → Mail → Signatures → New → paste the HTML code. For Outlook on Mac, go to Outlook → Preferences → Signatures → create a new signature and paste the HTML. Most email clients now support HTML signatures — if you encounter issues, use the plain text option instead.
Email Signature Best Practices — What to Include and What to Avoid
The best email signatures are concise and professional. Include your full name, job title, company name, email address, and phone number. Add your website URL as a clickable link. Keep the design clean — avoid multiple fonts, excessive colors, oversized logos, or animated GIFs that may not render across all email clients. A signature should be no more than 5-7 lines. This email signature builder follows all these best practices automatically, creating a clean, professional result that works across Gmail, Outlook, Apple Mail, and mobile email apps.