AIAZHProforma Invoice Generator
Create professional proforma invoices in seconds. Add line items, delivery terms, validity periods, and download as PDF. 100% free, no account needed.
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Your Proforma Invoices
How To Use
- No server upload — this free proforma invoice generator runs in your browser. Enter your company details including name, address, and contact information.
- Fill in the buyer information and set the proforma invoice number, issue date, and expiry date. Choose your currency.
- Select the Incoterms (FOB, CIF, EXW, DDP) and specify ports, shipping method, and country of origin.
- Add line items with descriptions, HS codes, quantities, and unit prices. Totals calculate automatically.
- Keep it private — your data never leaves your device. Click Save PDF to download or Print to send to your printer.
Frequently Asked Questions
How do I create a proforma invoice online free?
Use this free proforma invoice generator with no signup. Enter your company details, add buyer information, set Incoterms and HS codes, list your line items, and download the proforma invoice as a PDF — all directly in your browser without uploading anything.
What is the difference between a proforma invoice and a commercial invoice?
A proforma invoice is issued before shipment as a declaration of intent. A commercial invoice is issued after delivery as a demand for payment and tax record.
What is a proforma template and when do I need one?
A proforma template is a pre-formatted document structure for creating proforma invoices. You need one when buyers require advance documentation for letters of credit, customs declarations, or import permits.
Can I download the proforma invoice as a PDF?
Yes. After filling in the form, click Save PDF to download a professional, print-ready proforma invoice. You can also Print directly to your printer.
Is my data secure when I create a proforma invoice online?
Yes. All processing happens entirely in your browser. Your company information, buyer details, and pricing data never leave your device. No data is sent to any server.
Free Online Proforma Invoice Generator for International Trade
When conducting business across borders, a proforma invoice is often the first formal document exchanged between seller and buyer. Unlike a commercial invoice, it does not demand payment and carries no tax liability — it is a commitment to supply goods or services at stated prices. The AIAZH Tools Proforma Invoice Generator lets you create professional proforma invoices directly in your browser, completely free, with no account required. Every feature runs 100% client-side, meaning your sensitive trade data never leaves your device.
What Is a Proforma Invoice?
A proforma invoice is a preliminary bill of sale sent to buyers in advance of a shipment or delivery of goods. It details the items being offered, their prices, and the agreed terms of trade. In international commerce, proforma invoices serve several critical purposes: they help buyers arrange import licenses and financing, provide customs authorities with a declared value for goods, and establish the terms under which the seller is willing to transact.
When to Use a Proforma Invoice
There are several situations where a proforma invoice is not just useful but required. In international trade, importers frequently need a proforma invoice to open a letter of credit, apply for an import permit, or arrange foreign currency transfers through their bank. Many customs authorities also require a proforma invoice to assess duties and taxes before goods arrive at the border.
Proforma Invoice vs Commercial Invoice
The key difference lies in timing and purpose. A proforma invoice is issued before goods are shipped or services rendered — it is a declaration of intent. A commercial invoice is issued after delivery and serves as a demand for payment, a tax record, and a legal document for customs clearance.
Key Elements of a Proforma Invoice
A professional proforma invoice should include the seller's full company details and the buyer's complete information, a unique proforma invoice number, the issue date and an expiry date indicating how long the offer remains valid, Incoterms specifying the delivery arrangement (such as FOB, CIF, or DDP), a detailed description of goods including quantities, unit prices, HS codes for customs, and the total value.
Incoterms Explained
Incoterms (International Commercial Terms) are standardized trade terms published by the International Chamber of Commerce (ICC) that define the responsibilities of buyers and sellers in international transactions. They specify who pays for shipping, who bears risk during transit, and where the transfer of responsibility occurs.
Proforma Invoice vs Quote vs Estimate
A quote is a simple price statement with no formal structure. An estimate is an approximate cost that may change. A proforma invoice is the most formal of the three — it is a structured document that mirrors a commercial invoice and serves as a binding offer once accepted.
Who Needs a Proforma Invoice Generator?
Exporters and importers in international trade Manufacturers fulfilling custom orders Businesses arranging letters of credit Freight forwarders and customs brokers Sellers providing formal pre-shipment pricing Any business requiring a non-tax billing document
What to Include in a Proforma Invoice?
A complete proforma invoice should contain seller and buyer details, a unique reference number, issue and expiry dates, Incoterms and shipping details, itemized goods with HS codes and unit prices, total value, payment terms, and a clear disclaimer that it is not a tax invoice.
100% Private & Secure
Unlike cloud-based invoicing tools that store your trade documents on remote servers, this proforma invoice generator processes everything locally in your browser. Your company information, buyer details, pricing data, and shipping terms are never transmitted over the internet.